Padua Franciscan High School is currently looking for a Full-Time Finance Assistant who provides essential financial, administrative and clerical services to ensure efficient, accurate and compliant financial and administrative operations.
Job Category: Clerical
Department: Business Office
Position Type: Full-time, hourly
Immediate Supervisor Vice President of Finance
ROLE AND RESPONSIBILITIES
- Accounts Receivable / Cash Receipts
- Bill student accounts according to the tuition schedule established by the VP of Finance and President
- Record and post all student receipts to individual accounts accurately
- Generate monthly aging reports, outstanding receivables and other reports directed by the VP of Finance
- Record Miscellaneous Income receipts to the Business Office and record as specified by the VP of Finance
- Record receipts for Club Accounts and maintain separate from normal Accounts Receivable and Miscellaneous Income
- Record and reconcile daily receipts for Bruin Shop
- Prepare bank deposits for approval by the VP of Finance
Accounts Payable / Cash Disbursements
- Receive and verify invoices and requisitions for goods and services
- Verify transactions comply with financial policies and procedures
- Enter approved vendor invoices into system for payment
- Mail vendor checks
- Maintain updated vendor files
- Assist Department Chairpersons and Administrators with the Purchase Order process
Payroll & HR Support
- Maintain confidential employee files in conjunction with the VP of Finance
- Verify timecards, hours worked and deductions
- Batch payroll data for processing in a third-party payroll platform (ADP)
Administrative Support
- Interact with clients and employees, relaying information, answering inquiries and providing clear explanations on a daily basis, remaining professional and respectful at all times
- Open and sort daily Business Office mail
- Monitor and ordering of office and other supplies
- Maintain filing system for all financial documents
- Uphold strict confidentiality regarding all student, family and employee financial data.
- Perform other operational duties as assigned by the VP of Finance
QUALIFICATIONS AND EDUCATION REQUIREMENTS
- Associates degree in Business, Accounting or a related field
- 2+ Years of bookkeeping or banking experience
PREFERRED SKILLS
- Proficiency in Blackbaud Financial Edge NXT (or similar school ERP), ADP Payroll, MS Office and Google Workspace
- Knowledge of accounts payable, accounts receivable, general ledger maintenance and internal control concepts
- Knowledge of payroll functions and procedures
- Strong interpersonal, time management and problem-solving skills
- Strong verbal and written communication skills
APPLY
Send resumes to Mrs. Ann-Marie DiPaolo at adipaolo@paduafranciscan.net by 7/10/2026.
