Job Summary:
Padua Franciscan High School is seeking a dedicated and professional short-term (6 weeks) Receptionist to join our team. As the first point of contact for students, parents, staff, and visitors, the Receptionist plays a vital role in creating a welcoming and organized environment. The ideal candidate should possess excellent communication skills, familiarity with office software (e.g., Microsoft Office Suite), demonstrate a friendly and helpful demeanor, and have a passion for working in an educational setting. Interested applicants should submit a resume and cover letter to Vice Principal Elizabeth Smith at esmith@paduafranciscan.net. Please put “Receptionist” in the memo field.
Responsibilities:
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Greet and welcome visitors, students, parents, and staff in a warm and friendly manner.
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Answer incoming calls, take messages, and direct calls to the appropriate staff members.
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Provide information and assistance to visitors, parents, and students regarding school policies, events, and general inquiries.
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Maintain confidentiality and handle sensitive information with discretion.
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Collaborate with the administrative team to distribute important documents, forms, and announcements to staff, parents, and students.
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Assist with basic administrative tasks, such as photocopying, filing, data entry.
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Assist with special projects and events, such as parent-teacher conferences, open houses, and other school functions. May require some evening and weekend hours.
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Maintain knowledge of school policies, procedures, and events to provide accurate information and address inquiries effectively.
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Uphold the values and mission of Padua Franciscan High School in all interactions and activities.
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Maintain office supplies inventory, ordering and restocking as necessary.
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Tracking incoming and outgoing deliveries
Qualifications:
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A high school diploma or equivalent is required; additional education or relevant certification is a plus.
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Proven experience as a receptionist or in a similar customer service role is preferred.
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Excellent verbal and written communication skills, with a friendly and professional phone and in-person demeanor.
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Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
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Proficiency in using standard office equipment, such as computers, printers, copiers, and telephone systems.
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Familiarity with office software (e.g., Microsoft Office Suite) and the ability to learn and adapt to new software and systems quickly.
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Ability to handle confidential information with discretion and maintain strict confidentiality.
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Strong attention to detail and accuracy in data entry and record-keeping.
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Ability to work independently and collaboratively as part of a team.
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Knowledge of Catholic traditions, values, and practices is desirable.
